Info on the possible job

Okay, so, yes. Now that I’m home from dinner and have more time to write — more info on the job.

It’s for an Accounts Payable Specialist, and it’s in the school district I live in, and that I attended as a youngster. The office is only 3.5 miles from my house and it only takes me about 10 minutes to get there. It’s definitely close enough that I could run home on my lunch break if I needed to. It’s also close enough that going in on an inclement weather day (if the district is open) wouldn’t be a big issue, since there are no bridges/underpasses/etc between here and there. And, well, being that close, I’d be using a lot less gas, there’d be less wear and tear on my car, and all those other good things. Hee.

• Knowledge of basic accounting procedures.
• Ability to work with personal computer using Word and Excel.
• Possess excellent interpersonal and telephone skills to communicate effectively when dealing with staff and public.
• Possess strong organizational skills to maintain accurate records.
• Proficient use of calculator and office machines.
• Have ability to plan, anticipate needs, prioritize tasks, manage multiple tasks simultaneously and work under timelines.

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, credit memos, etc.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices, shipments, and back-up documentation.
• Research and resolve problems with incorrect orders, invoices, and shipments.
• File and maintain accounts payable documentation.
• Research and monitor vendor statements.
• Input accounting data and reconcile payment batches.
• Communicate and maintain current status of pending invoices.
• Receive incoming calls, answer questions,and direct calls to the responsible party
• Assist with year end payables process.
• Process EDI payments.
• Maintain prompt and regular attendance.
• Other duties as assigned.

The salary is less than I was making at Comp, but then, with the economy the way it is, I pretty much expected that I’d be making less money when I found something so it’s no big deal. It’s only about $3,700 less a year, so it’s not THAT big of a difference, luckily.

Hmmm. What else? Oh yes! Work schedule. It would be Mon-Thur, 8:00am – 4:30pm, and Fri 8:00am – 4:00pm. That’s very close to what my old schedule was, so I like it. Where most corporate offices work approximately 251 days out of a year, this office works only 226 days a year. The office is closed for 1 week for Spring Break, closed 2 weeks during summer break, 3 days off for Thanksgiving, and closed for 2 weeks for Winter Break. I have to admit, I was very pleasantly surprised hearing that part. Since this is the accounting department for the district, and bills still have to be paid even when the schools aren’t open, I did not expect them to have any “extra” time off from the normal corporate world. So, yes. VERY pleasant surprise.

I don’t know much about benefits, etc, yet. The district website has some of the basics posted, but I won’t find out any exact details until I after I meet with HR next year. Like I said, I still don’t actually have the job. At this point, all that is certain is that the AP Supervisor (and her boss) have told HR that I am the candidate they want to hire. Once everyone is back from Winter Break, HR will contact me. I know that they will check my references, do a background check, etc., before actually making the job offer. So, there is still a tiny chance that I could not get the position — but I really don’t think there’s anything in my background that would stand in the way.

The next two weeks are going to be a weird combo of impatience and excitement, as I wait for the winter break to be over so that we can move forward and I find out if I definitely do get this job!

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